Because it wants to reduce errors and make it easier to complete the forms on a computer, the U.S. Citizenship and Immigration Services (USCIS) has published a revised version of Form I-9, Employment Eligibility Verification, and all employers are now required to use it.
Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.
All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment in the United States, both citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form. And while the changes make it easier to fill out online, there is also a printable version available.
The new version is dated 11/14/2016. This date is found on the lower left hand corner of the form. Prior versions of the form will no longer be valid for use and employers who use it may be subject to all applicable penalties under section 274A of the Immigration and Nationality Act, 8 U.S.C. 1324a, as enforced by U.S. Immigration and Customs Enforcement (ICE).
Other changes include:
- The addition of prompts to ensure information is entered correctly
- The ability to enter multiple preparers and translators
- A dedicated area for including additional information rather than having to add it in the margins
- A supplemental page for the preparer/translator
The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.
Other enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.